Receptionist & Office Administrator
About the job
Neptune Lines Shipping and Managing Enterprises (Neptune Lines), part of Neptune Group, is a leading finished vehicle logistics provider, specializing in transportation and shipping solutions for manufacturers and shippers of cars and high and heavy cargoes. Operating across Europe, North Africa, and the Black Sea, Neptune Lines excels in short-sea shipping, connecting ports with efficient and specialized services. As a trusted partner for major car manufacturers, Neptune Lines delivers tailored solutions that meet the highest industry standards. Guided by its “Wake Forward” philosophy, Neptune Lines is committed to sustainability, reliability, and customer satisfaction, delivering operational excellence that drives progress in the logistics industry.
We are looking for a service-oriented individual with a positive attitude and strong interpersonal skills to join our team as a Receptionist & Office Administrator. This is a key client-facing role, serving as the first point of contact for all visitors and callers, while also providing essential administrative support across the office.
The successful candidate will play a central role in ensuring the smooth and efficient running of front office and daily operations.
Key Responsibilities
- Manage front desk operations, including handling incoming calls, welcoming visitors, and maintaining a professional reception area.
- Coordinate all incoming and outgoing correspondence, including post, couriers, and company documentation.
- Organise meeting room bookings and ensure spaces are clean, well-maintained, and appropriately set up.
- Arrange employee travel, including transport, accommodation, and itinerary preparation as needed.
- Provide general administrative support across the business as required.
Qualifications & Skills
- Previous experience in a receptionist or administrative role, ideally within a professional or corporate office environment, or from the hospitality sector.
- Excellent verbal and written communication skills in both Greek and English.
- Proficient in Microsoft Office applications, particularly Outlook, Word, and Excel.
- Strong organisational skills with the ability to multitask and prioritise effectively.
- Professional, approachable, and customer-focused manner.
- A collaborative team player with a proactive and flexible approach to work.
- Discreet, reliable, and adaptable in handling day-to-day responsibilities.
We are an Equal Opportunity Employer and are committed to ensuring that our employment practices do not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, marital status, medical condition, disability, or any other legally protected status. Our Piraeus premises are designed to provide easy access for individuals with disabilities.
By applying, you agree to the Consent Form for the Processing of Personal Data (GDPR). More information can be found at https://www.neptunelines.com/consent-form-processing-personal-data
